Everything a research lab needs.
Nothing it doesn’t.
A workspace for posters. A vault for institutional memory. A free corner of your university you can actually point your students at.
A workspace, not a folder. Built for the way labs actually work.
- Three managed layers
Portfolios, subfolders, and posters — without forcing folder gymnastics.
- RPID identity
Each poster gets a permanent RPID URL with version tracking — citeable, shareable, owned.
- Status that means something
New, reviewed, commented, archived. Filter and route work without inboxes.
- Roles you can actually delegate
Owner, admin, member, viewer — bring postdocs in without giving away the keys.
Students see one page. That’s it.
- One signed link per cohort
Generate revocable upload links. No accounts, no password resets at 2am the night before.
- Just the right fields
Title, author, file. Optional email. Hide what doesn't matter — they finish in 30 seconds.
- PDF and PowerPoint
We auto-detect the format and store the original. Students don't convert anything.
- Reviewed before publish
Submissions land in your approval queue. Approve to mint an RPID; reject with a reason.
Analyze any level. Instantly.
Auto-summaries at three scopes — a single poster, a cohort, the whole portfolio. Use them in lab meetings, in grant intros, in reviewer prep.
Your lab's identity
Five years of cohorts — distilled into themes, emerging directions, and gaps you can quote in a grant.
A cohort, summarized
What did the PhDs of 2025 work on? PosterVault gives you a representative set + outliers.
A single poster, parsed
Auto-extracted summary, methods, findings, and tags. Reviewer-ready before you open the PDF.
Find anything. Across everything.
Filter by year, program level, conference. Search by RPID, author, keyword. Every accessible poster, every cohort you’ve ever run.
- CRISPR-edited T-cells in solid tumoursRPID-2026-AAAAAA1
- Off-target effects of Cas9 in vivoRPID-2025-BX91KQ4
- Anti-PD-1 + base editing combo therapyRPID-2025-DM73YT9
Feedback that lives with the work.
- Threaded comments
Lab members and reviewers can leave inline notes. Optional per subfolder.
- Email notifications, batched
Reviewers get one summary, not a stream. Tweakable per user.
- Lives with the work
Comments stay attached to a versioned poster — not lost in Slack or a one-off email thread.
Four steps. Then it runs itself.
Create a portfolio
One per lab. Brand it. Invite your team.
Invite students by link
Generate a signed link per cohort. They upload; you review.
They upload, AI tags
PDFs are summarised and tagged automatically.
Approve to publish
Each approved poster gets an RPID, joins your catalogue, becomes searchable.
See it on your own portfolio.
14-day free trial. No credit card. Founding-cohort labs get 50% off for 12 months.