1
Professor-controlled workflow
You retain oversight over every portfolio, every subfolder, every permission. Comments are off by default — on when you want them. Analyse at any level and initiate students’ submission workflow as needed.
The best way to organise,review and archive your lab's research posters.
Designed for research continuity and co-built with university professors, PosterVault streamlines the author–reviewer workflow and turns academic posters into searchable lab institutional memory. Your lab’s research indexed and retained, in one place.
Lab dashboard
Open your research portfolio, view structured subfolders and analyse any level — instantly. Invite students to upload posters to assigned folders.
Why it works
Designed to optimise your lab’s output.
2
Organise and archive
Never lose a research poster. Stay in control of your lab’s output — organise, index, and archive your lab’s posters in one place, turning every submission into part of your lab’s institutional memory.
3
Easy poster submission
Easily invite students to submit posters into assigned subfolders. Students drop a PDF or PowerPoint — you review, comment and approve.
4
Analyse and optimise your research
Apply our AI as needed to analyse your lab’s research output to identify trends and opportunities for future research — handy for grant-writing.
Why PosterVault
Preserve your lab’s
research memory
Every poster keeps working for your lab long after the conference ends.
Without PosterVault
“Posters get presented once, then disappear into email folders and shared drives — never to be found again.”
“No institutional memory of what your lab has actually researched across cohorts and years.”
“No way to see themes, overlaps, or gaps across your students' work without manually reading everything.”
With PosterVault
Every poster is archived in your Research Portfolio the moment it's uploaded — searchable and accessible.
Your lab builds a living institutional memory. See years of research in a single portfolio view.
Extract themes, methods, and trends across your entire portfolio — surfacing insights in seconds.
How it works
From upload to insight
in four steps
01
Create your Research Portfolio
Set up your lab's portfolio in seconds. Structure it with subfolders by cohort, project, or year.
New Portfolio
Create Portfolio →
02
Invite students with a link
Generate a unique upload link. Students click the link, upload their poster, and they're done. No login needed.
Upload Link
postervaultiq.com/upload/phd-2025/xyz789
Copy link
QR code
03
Posters are automatically organised
Every uploaded poster lands in the right subfolder for your quick reviews and comments.
⊟
CAR-T Persistence Study
Marcus Webb · Just now
“Demonstrates 3.2× improvement in TIL persistence using IL-15 superagonist complexes…”
04
Analyse at any level
Generate insights across your whole portfolio, a subfolder, or one poster. Identify themes and emerging trends in your research to inform future research and grant writing.
AI Analysis
Key themes9 identified
Emerging trends4 flagged
Active subfolders2 / 3
Analyse your research
Generate insights at every level
Surface themes across years of lab output. Summarize a cohort. Tag a single poster.
See how Analyse works1PORTFOLIO LEVEL
“Top theme: Tumor microenvironment, 8 of 28 posters. Gap: Limited actionable therapeutic targets identified.”
2SUBFOLDER LEVEL
“PhD 2025 cohort: 12 posters focused on microfluidic ex vivo screening; common methods include scRNA-seq, ELISA, and organoid models.”
3POSTER LEVEL
Title: A Microfluidic Ex Vivo Tumour Platform for Predicting Drug Response
Author: Sarah Robinson
Conclusion: Microfluidic ex vivo tumour platforms may improve prediction of drug response for personalized therapy
3 related posters in archive
Example output — illustrative
Designed for everyone
Powerful for professors.
Effortless for students.
For Professors
A complete research
intelligence workspace
Full portfolio structure and control
AI insights at portfolio, subfolder, and poster level
Comment and review tools on every submission
Subfolder structure by cohort, project, or year
Custom invite links per subfolder
Archive and retention controls per subfolder
For Students
Three steps.
That's it.
Click the link your professor shared
Upload your poster (PDF or PowerPoint)
Done. No account required.
Drop your poster here
PDF or PowerPoint · up to 100 MB
Submit Poster
What you get
An intelligent workspace for your research.
A real workspace
Lab → Portfolio → Subfolder → Poster. The hierarchy your work already lives in.
Explore the productQ&A
Common questions.
PosterVault was co-developed with university professors across the United States and Canada, with a focused mission: to support the structured preservation and accessibility of institutional research, often lost in scattered research posters, enabling more connected, discoverable, and enduring research ecosystems.
Preserve your lab’s research memory.
Join the early-access list. We’re onboarding research labs in cohorts.